TABLE OF CONTENTS



Invite Others to Join During a Meeting

  • You should first sign in to the Zoom Desktop Client.
  • Choose “Start” or “Join a Meeting.”
  • Click “Manage Participants” if you're the host or “Participants” in the meeting controls.
  • Then, click “Invite” at the bottom of the participants panel.
  • Then choose one of the invite options: (Figure 1)


Figure 1

Invite by Email window showing Default email, Gmail and Yahoo Mail options


  • You can click the “Invite by Email” tab.
    • Then select an email provider. 
    • The “Default Email” will invite others by using your default email application for your computer.
    • You can choose Gmail or Yahoo Mail to invite others by using the Gmail or Yahoo website. You will be prompted to sign in to your account.
      • Note: A new email will be composed automatically with the meeting information in the email body.
      • You can now add recipients to the email and send it.
  • You can click the “Invite by Contacts” tab.
    • Select a name from the window, or you can search for a contact.
    • You will need to click on the individual(s) you would like to invite. Once you do this, their name(s) will have a checkmark next to it and will appear in the list at the top of the window.
    • Then click “Invite” in the lower-right corner. 
    • Select contacts and click “Invite.”
  • It is also possible to send a URL or invitation text. (Figure 2)
    • Click “Copy URL” or “Copy Invitation.” 
    • You should paste the URL or invitation using “Ctrl + V” on Windows or “cmd + V” on a Mac. You can also right-click and click “Paste.”


Figure 2

Invite by Email window with Copy URL and Copy Invitation buttons highlighted



Invite Others to Join a Scheduled Meeting 

  • Schedule a meeting and sign in to the Zoom Desktop Client.
  • Then click “Meetings.”
  • You should then select the meeting that you want to invite others to and click “Copy Invitation.” (red box, Figure 3)
    • The meeting invitation will be copied and you can paste that information into an email or anywhere else you would like to send it out.


Figure 3

Upcoming meetings window with Copy Invitation button highlighted


  • Alternatively, you can sign in to the Zoom web portal.
  • Then click “Meetings” in the navigation menu.
  • You will see a window with several meeting topics; click on “Upcoming Meetings.” (Figure 4)
  • Then click on the meeting topic. (Red box, Figure 4)
  • You will see Topic, Time, and Meeting ID options. (Figure 4)


Figure 4

Zoom web portal


Figure 5

My Meetings window with the Add to Google Calendar, Outlook Calendar, and Yahoo Calendar options highlighted


  • If you click on “Google Calendar” or “Yahoo Calendar,” it will create a calendar event automatically. (Red box, Figure 5)
  • If you click on “Outlook Calendar,” this will generate an ICS file that you can import to your Outlook calendar.
  • You can also manually copy the meeting information by clicking the text that says “Copy the Invitation.” (Red box, Figure 6)


Figure 6

My Meetings window with the Copy the invitation button highlighted


  • If you click on “Copy the Invitation,” another window will open with the meeting invitation text. (Figure 7)
  • Then click “Select All” to copy the invitation and send it out through email or elsewhere.


Figure 7

Copy Meeting Invitation window showing meeting information and Copy Meeting Information and Cancel buttons



Additional Support



Adapted from Zoom